At OriginTask, our vision is to become a global leader in virtual workforce solutions — empowering businesses of all sizes to grow smarter, operate leaner, and achieve more with the support of skilled, scalable, and reliable virtual professionals.

Real Estate Virtual Assistant

In the high-stakes world of residential real estate, staying organized and responsive is critical. Our Real Estate Virtual Assistants provide dependable, day-to-day support that keeps your pipeline moving — from listing to closing. Whether you’re a solo agent or part of a growing team, we help streamline your administrative workload so you can focus on clients and closings.

What Our Real Estate VAs Can Do for You:

1. Property Listing Management

Keep your listings accurate, eye-catching, and up-to-date across all platforms.

Services Include:

  • Creating and uploading property listings on MLS, Zillow, Realtor.com, Redfin, and social media
  • Writing compelling property descriptions and uploading photos or virtual tour links
  • Managing status updates (Active, Under Contract, Sold)
  • Ensuring compliance with local listing rules and branding guidelines
  • Coordinating with photographers, stagers, or listing partners

Ideal For: Agents who need to move listings quickly and professionally without getting bogged down in admin work.

2. Appointment & Transaction Coordination

From showings to closings, your VA handles the moving pieces behind the scenes.

Services Include:

  • Scheduling showings, open houses, and inspections
  • Coordinating appointments between buyers, sellers, lenders, and title companies
  • Sending calendar invites and reminders
  • Tracking transaction milestones and deadlines
  • Following up with all parties to ensure a smooth process

Ideal For: Busy realtors managing multiple listings and buyers at once.

3. Document Preparation & Management

Real estate deals run on paperwork — and our VAs are trained to manage it all.

Services Include:

  • Preparing standard contracts, offer letters, and addendums using your preferred templates or tools (e.g., DocuSign, Dotloop)
  • Organizing disclosures and inspection reports
  • Managing digital signatures and version tracking
  • Ensuring all required forms are submitted on time
  • Coordinating with transaction coordinators or brokers for compliance

Ideal For: Agents who want to reduce paperwork stress and stay legally compliant.

4. Lead Management & Client Follow-Ups

Build better relationships and close more deals with consistent, personalized communication.

Services Include:

  • Managing your CRM (e.g., Follow Up Boss, LionDesk, HubSpot)
  • Categorizing and tagging leads by status, urgency, and property type
  • Sending follow-up emails and text messages on your behalf
  • Scheduling calls and check-ins with active clients
  • Tracking responses and updating lead progress

Ideal For: Realtors focused on lead conversion and long-term client retention.

5. Social Media & Marketing Support

Boost your local visibility and brand with hands-on help creating and scheduling content.

Services Include:

  • Designing property flyers and social media posts
  • Scheduling listings and promotional content across Facebook, Instagram, and LinkedIn
  • Writing blogs or market updates for your website or newsletter
  • Creating email campaigns for just listed/sold properties or open houses
  • Monitoring engagement and replying to comments or DMs

Ideal For: Agents who want a consistent online presence without hiring a full-time marketer.

Why Work with a Real Estate Virtual Assistant?

  • 🏘️ Industry-Aware Support: Familiar with real estate tools, timelines, and terminology
  • ⏱️ Time-Saving Efficiency: Handles repetitive tasks so you can focus on showings, negotiations, and clients
  • 📈 Client-Focused: Helps improve responsiveness, engagement, and reputation
  • 🔐 Confidential & Professional: Maintains data security and handles sensitive deals with discretion
  • ⚙️ Scalable Help: Get support as you grow your volume or expand your geographic reach

Ideal For:

  • Residential Realtors & Brokers with active listings and buyer pipelines
  • Real Estate Teams needing an extra pair of hands to maintain workflows
  • Independent Agents managing marketing, clients, and admin alone
  • Property Developers seeking organized support for pre-sales and documentation