At OriginTask, our vision is to become a global leader in virtual workforce solutions — empowering businesses of all sizes to grow smarter, operate leaner, and achieve more with the support of skilled, scalable, and reliable virtual professionals.

Commercial Real Estate Virtual Assistant

The commercial real estate industry moves fast — and staying ahead requires more than just property knowledge. Our Commercial Real Estate Virtual Assistants (VAs) are trained to handle the specialized administrative and research demands of commercial transactions, so brokers, agents, and property managers can stay focused on client relationships and closing deals.

From creating listing packages to managing CRM pipelines, our VAs act as an extension of your team — organized, efficient, and well-versed in industry-specific workflows.

What Our Commercial Real Estate VAs Can Do For You:

1. Preparing Commercial Listing Packages and Property Brochures

Make your properties stand out with professionally assembled marketing materials that highlight every selling point.

Services Include:

  • Drafting and designing branded listing presentations and flyers
  • Compiling property specs, zoning data, and financial highlights
  • Inserting floor plans, photos, maps, and demographic reports
  • Creating brochures, email templates, and social media posts for listings
  • Ensuring all materials meet brokerage or brand standards

Ideal For: Brokers and leasing agents who want to make a strong impression without wasting hours on document formatting.

2. Coordinating Meetings, Site Visits & Document Signings

Stay on schedule and in sync with a VA who can manage all your appointments and property logistics.

Services Include:

  • Scheduling and confirming property tours or walkthroughs
  • Coordinating availability between tenants, landlords, and clients
  • Managing Zoom/virtual meetings for out-of-state prospects
  • Organizing digital or in-person document signing
  • Sending calendar invites, reminders, and confirmations

Ideal For: Professionals juggling multiple deals, properties, and parties across time zones.

3. Assisting with Lease Agreements and Due Diligence Documents

Ensure no detail is overlooked during complex transactions. Our VAs help keep paperwork organized, compliant, and accessible.

Services Include:

  • Reviewing lease templates and flagging missing fields or clauses
  • Organizing due diligence materials like surveys, inspections, and environmental reports
  • Managing NDAs, LOIs, and other legal documents through platforms like DocuSign
  • Creating checklists for required paperwork and deadlines
  • Liaising with legal or accounting teams to gather necessary records

Ideal For: CRE firms handling high-stakes or multi-party lease negotiations.

4. Researching Zoning Laws, Market Trends & Competitor Listings

Make data-driven decisions with current, relevant insights gathered by your VA — tailored to your local or national market.

Services Include:

  • Verifying zoning restrictions and permitted uses
  • Collecting data on cap rates, lease comps, and market rents
  • Monitoring competitor properties and brokerage activity
  • Generating neighborhood insights like traffic counts and footfall
  • Compiling local economic indicators for investment analysis

Ideal For: Brokers, investors, or developers who want to add depth to their property analysis and listings.

5. Managing CRM Tools and Lead Pipelines

Never miss a follow-up or opportunity again. Our VAs keep your pipeline moving and your CRM updated.

Services Include:

  • Entering new leads and updating contact records
  • Assigning lead status, tags, and follow-up dates
  • Creating email sequences and follow-up reminders
  • Cleaning up old or duplicate contacts in your database
  • Supporting outreach campaigns through tools like HubSpot, Salesforce, or Zoho

Ideal For: Firms that rely heavily on relationship-building and want to track every touchpoint.

Why Choose Our Commercial Real Estate VAs?

  • 🏢 Industry-Aware: Trained specifically for commercial real estate terminology, workflows, and documentation
  • 📄 Detail-Focused: Handles legal and compliance-related documents with precision
  • 💼 Professional Presentation: Creates polished materials that reflect your brand’s image
  • 🔁 Efficient & Reliable: Keeps your deals organized from listing to closing
  • 🌐 Tech-Savvy: Familiar with CRM systems, cloud storage, e-signature tools, and marketing platforms

Ideal For:

  • Commercial brokers managing a growing property portfolio
  • Leasing agents and investment firms balancing multiple transactions
  • Property management companies in need of document and tenant support
  • Small to mid-sized CRE firms looking to scale operations without hiring full-time admin staff